Asana for Government

• Tasks: Break work into bite-size pieces with clear owners and due dates.
• Projects: Organize tasks and tackle work together in a shared hub.
• Custom fields: Add labels to tasks so you can sort, filter, and automatically report on work.
• Status updates: Craft project updates in minutes with time-saving automations.

• Board: Track work through stages using Kanban board.
• List: Capture every step in a project, from start to finish using to-do lists.
• Timeline: Create a project timeline in seconds to visualize where work starts, ends, and overlaps.
• Calendar: Schedule tasks on a calendar to spot holes and overlaps in your schedule.
• Gantt: Set a target schedule and monitor how your progress aligns with it.

• Goals: Connect every team’s work to company-wide objectives.
• Reporting dashboards: Visualize the state of your team’s work with real-time charts and insights.
• Portfolios: Monitor connected projects and collaborate across teams.

• Rules: Automate routine tasks to get more done, faster.
• Templates: Standardize your team’s best practices with ready-made guides for projects and tasks.
• Bundles: Easily create, apply, and update processes across projects in one place.
• Forms: Make it possible for other users to request work, and get detailed information that your team needs in advance.

• Workload: See how busy your team is, so you can rebalance work quickly.
• Time tracking: Measure how much time you’re spending on work, so you can budget the time you need.

• Smart fields: Organize projects to support cross-functional collaboration with auto-generated custom fields.
• Smart summaries: Get action items and highlights from conversations, tasks, and comments without another meeting.
• Smart editor: Write clearer, more compelling responses that strike the right tone.

• Admin console: Manage settings for your entire organization, in one place.
• Audit suite: Access APIs that support integrations to help keep your organization secure and compliant.
• Data security: Have full control to export or delete your Asana data.

Manchester City Council was a classic example of “work for work’s sake.” We’re talking about preparing annual parades, Christmas markets, huge Manchester Day celebrations and other local events. Manchester City Council’s Communications Department and M-Four, their in-house design and advertising studio that was responsible for organizing these events and city-wide communications campaigns, did it all on paper. Since they needed to go digital to make the process faster and more cost-effective, they integrated Asana. Asana’s impact:

• Saving 2-3 days of administrative work for each event or campaign.
• Transition to a paperless system with less clutter, chaos and lost work.
• Increased employee morale and engagement with the new ability to work remotely.

“The time we save on administrative work is now spent on design or marketing strategy.” – Sean Ballman, M-Four Studio Manager

Governing a city of 180 000 residents, keeping everyone on the same page, tracking deadlines across many people and projects, and working together because department buildings were physically spread out around the city,  were tough. Moreover, essential emails were hidden at the bottom of the inbox, so it was hard to prioritize the messages. Bringing the 40 departments of City Hall onto Asana has helped manage the work and collaboration between teams more effectively and better organized.

Asana impact

• Saved an estimated 295 workdays per year across 400 employees using Asana, mostly thanks to the switch from email to Asana comments
• Sped up the process to appoint City, State, and Local Board members by 30%, saving 15 days per appointment
• Created a central archive of interactions with residents to provide fast service and spot trends in the community

“Once we took office, it was clear that there was so much happening in municipal government. There were many hallway meetings and projects across departments. Asana lets us keep each other informed and stay efficient.” – Theresa Agonia, Chief of External Affairs

State Enterprise “Medical Procurement of Ukraine” is the national agency that provides centralized purchasing of quality medicines and medical devices at the expense of the state budget. Having chosen a project-based approach to work, the company was faced with the problem of a lack of effective management. All the data on actual projects were scattered in different places, and the management process was not centralized. Over time, there were more and more projects and tasks, and the team needed a workflow management platform to work effectively. Choosing Asana influenced the work coordination between different departments, the speed of preparing analytics on procurement tracking, the quality of the IT department tasks management and ability to use Scrum methodology for them, and the understanding of tasks milestones.

Asana impact

• 80 of 90 employees use the project tool;
• Analytics collection time is reduced from 1 day to 1 hour;
• 4 departments in the enterprise are working simultaneously in Asana on procurement processes.

“Transparent procurement always means transparent processes and  Asana is one of those tools that helps us with it”.