Clients cases – Google Workspace Case Studies –
Client Case: UIS 
About the company
Ukrainian Intelligent Systems (UIS) is a leading developer and manufacturer of advanced technology solutions for warehouse and logistics automation.
Since 2015, UIS has been delivering comprehensive end-to-end products, including WMS, TMS, automated racking systems, conveyor sorting lines, and their proprietary METRIX system. With a dedicated team of over 150 engineers, the company has successfully executed more than 70 large-scale projects, maintaining an impressive 95% Customer Satisfaction Index (CSI).
UIS solutions are designed to enhance inventory accuracy, eliminate human error, and ensure uninterrupted operational predictability across the entire supply chain.
Ukraine
Poland
Industrial Automation
Manufacturing
IT
Software
Technology
Logistics
Gmail
Drive
Docs
Sheets
Slides
Calendar
Meet
Chat
Gemini for Google Workspace
Chrome Enterprise
HubSpot Sales Hub
HubSpot Marketing Hub
HubSpot Breeze AI
100% of meetings now have documented summaries
Document search time dropped from 5–10 minutes to seconds
100% of communication is automatically captured in CRM
0 minutes spent on manual email logging
Reports are generated instantly instead of taking hours
When a company expands beyond its home borders, launches new manufacturing facilities, and grows a hybrid team all at once, simple tools aren’t enough. You need an ecosystem that keeps pace with the business.
For Ukrainian Intelligent Systems (UIS), it became clear: further scaling required centralized access control, unified communication, and transparent revenue tracking.
The partnership with Cloudfresh began with the implementation of Google Workspace. The goal was simple: create a stable work environment for international teams while centrally managing access, documents, and communication.
UIS uses the full Google Workspace stack:
Drive follows a structured architecture: custom shared drives, controlled access levels, and a transparent hierarchy. This keeps documentation organized even as the company grows and launches new directions.
Calendar simplified scheduling across time zones.
Google Chat has become the primary environment for internal discussions, supporting native integrations with other tools.
Gemini is embedded into everyday workflows. In Meet, it automatically generates meeting summaries. In Drive, documents can be located through a single query.
Currently, 100% of teams utilize AI functionality in some capacity. The result is reduced manual work, faster decision-making, and preserved context across projects.
Google Workspace supported UIS throughout its expansion—hybrid work, intuitive interface, fast onboarding, and structured documentation within one environment.
Beyond convenience, UIS gained control:
For a company with multiple offices and production facilities, this level of oversight is critical. When a new site or team is added, the system scales without requiring structural redesign.
Google Workspace became the company’s operational basel, leading to the logical next step.
Once operations became centralized, it was evident that sales and marketing required the same level of systematic organization.
Some processes lived in Google Sheets. Client communication remained in inboxes. Reporting was compiled manually.
UIS moved to the next phase—implementing HubSpot Sales & Marketing Hub together with Cloudfresh.
Alongside HubSpot’s broad functionality for marketing and sales teams, compatibility with Google Workspace was decisive. The objective was not to replace established workflows, but to strengthen them.
At UIS, HubSpot covers the entire lifecycle—from the first touchpoint to the signed contract.
1. Lead Generation and Marketing
Marketing and Sales operate in one system with shared metrics and transparent analytics.
2. Sales: Full Funnel Transparency
The entire pipeline is managed inside HubSpot: Inquiry → Qualification → Communication → Meeting → Deal Management → Contract.
The system tracks the entire sales funnel, logging emails, calls, and meetings while managing tasks and notes.
3. Analytics and Visibility
Analytics plays a central role. Data is consolidated into dashboards accessible to both management and teams.
Leadership can see:
The Breeze Intelligence AI features are actively used by the UIS team to automate lead distribution, task creation, and data entry.
HubSpot Data Agent adds another layer—enriching contacts and providing more data within records. Managers see detailed company info without manual research, leading to better meeting prep and less time spent hunting for info.
HubSpot doesn’t exist in a vacuum at UIS; it’s embedded into their familiar work environment.
Gmail as the Communication Hub
Sales teams continue working in Gmail. With HubSpot integration:
Calendar + HubSpot
Meetings stay synced both ways:
Meet + Communication History
Online meetings happen in Google Meet, and the context remains in HubSpot—attached to the relevant deal or contact—alongside notes and next steps. Context is never lost, and the process doesn’t depend on a single manager’s memory.
The Result:
Google Workspace provides UIS with a stable collaboration foundation. HubSpot delivers pipeline visibility and revenue oversight. Together, they form a structured system where:
For a company opening new production facilities and entering new markets, this is not a matter of convenience. It is how growth remains manageable.
For over 10 years, UIS has partnered with Cloudfresh to build and refine its digital infrastructure — from structuring internal workflows to integrating Google Workspace and HubSpot into one unified system that supports scalable operations and revenue management. For the UIS team, Cloudfresh is not just a tools provider, but a long-term technology partner actively shaping and evolving the company’s internal ecosystem.
We consulted the team during the selection phase, supported implementation, and helped adapt the tools to real business processes.
As part of the collaboration, the Cloudfresh team:
UIS is continuing its expansion: new production capacities, new markets, and a growing team. Future plans include:
Together, Google Workspace and HubSpot form an ecosystem that allows for scaling without losing grip. That is the true value of a well-built digital infrastructure.
Ukraine
IT, Software & Technology
“For six years, our entire infrastructure has been built on Google Workspace. In the iGaming industry, where DDoS protection and defence against phishing are critical, Google handles these challenges exceptionally well. By partnering with Cloudfresh for targeted security, Gemini, and cost audit projects, we can confidently say that our environment is 100% compliant, Gemini features usage is handled well, and our investment is optimized.”
Global
Logistics & Transportation
“Working with Cloudfresh has been an extremely valuable experience for us. We felt the team’s true flexibility—they responded openly even to non-standard requests, offered creative solutions, and always maintained a genuine partnership atmosphere in communication. Our sales process was already mature, but thanks to their advice and practical expertise we were able to make it even more structured and result-driven, which allowed us to reach a new level of efficiency.”
Belgium
IT, Software & Technology
“Google Workspace transformed the way our teams collaborate–from real-time document editing to instant communication across departments. Partnering with Cloudfresh made the transition easy and efficient. Their support helped us leverage the real potential of the platform, resulting in faster project delivery and more substantial team alignment.”
