Client case: Jooble

How an international job aggregator Jooble has smoothly migrated to Google Workspace with Cloudfresh assistance

About the client: Jooble is a global product-based IT company founded in 2006; its main product is an international job search website that millions of people in 67 countries use daily. It is one of the top 10 most popular employment resources in terms of traffic in the Jobs & Employment segment, according to SimilarWeb.

Jooble is a remote-first company. Currently, there are 330+ professionals in the team who communicate in 25 different languages. Every day, Jooble aggregates vacancies with more than 140,000 resources worldwide. Sources include corporate websites, social networks, classifieds, and other resources. Thus, all job offers are available in one place.

Challenges: At Jooble, everyone understands that effective communication is the backbone of successful collaboration. The company relies heavily on email as a primary means of communication. A reliable email server ensures that all the messages reach their intended recipients promptly, allowing Jooble to maintain smooth and uninterrupted communication with their partners, clients, and website visitors. 

Recently, the company made a strategic decision to transition to Google Workspace (from now, GWS), and the following requests were behind this choice:

1. Reliable corporate email: Jooble always saw Gmail, with its convenient administration features and robust anti-spam algorithm, as a reliable and user-friendly email service for the company.
2. Automation of various processes and convenient management
3. Improved level of security and protection of all company data
4. Synchronized ecosystem of different apps that works smoothly together

Solutions: Having known exactly what they wanted, Jooble started cooperation with Cloudfresh. The team launched the transition to GWS by choosing the most appropriate plan according to the company’s requests: the Enterprise Standard edition, one of the most advanced GWS plans. 

One of the leading company requests was to improve team communication by transitioning to corporate email using Gmail with convenient management, a level of security, and an anti-spam algorithm. Considering the familiarity of most of Google’s employees with Gmail, the transition was seamless. 

Familiarity with most of the company’s employees with Gmail was a particular plus for Jooble. Gmail’s widespread usage as a personal email service minimized the learning curve for Jooble’s employees, ensuring a smooth transition. When Jooble migrated to Gmail, their own mail server had 2073 mail accounts, 1617 aliases, 66 distribution lists, and numerous forwarding rules. Now, the company is staying on top of its work with secure business email, smart suggestions, high threats protection and spam blocking, and robust integrations with other GWS apps. 

In addition, because of the Enterprise Standard plan, Jooble employees were enabled with the advanced security options for their business emails and got the following:

• Google Vault – Data retention and eDiscovery: the security tool that allows you to retain, hold, search, and export users’ GWS data, not only in Gmail but also in other apps, such as Drive, Chat, Meet, Groups, Voice, and others. 
• Secure/Multipurpose Internet Mail Extensions, or S/MIME: messages encryption, that improves email security by encrypting messages and adding a digital signature. 

Talking about the integrations, as we already highlighted, the coherent collaboration of the company employees throughout the unified ecosystem was one of Jooble’s essential demands. Having used GWS for some time, the company is sure that its synchronized environment, encompassing email, Google Calendar, and Google Meet, delivers significant advantages in seamless integration and streamlined collaboration of all teams.

And finally, GWS offers powerful, user-friendly, and versatile APIs that provide a solid foundation for future integrations and automation of many workflows. From the very beginning of their experience with the GWS ecosystem, Jooble started to benefit from a feature-rich API and well-documented resources, enabling the company’s IT experts to automate various processes within our organization.

Indeed, GWS proposes massive documentation and support for each of its apps, considering the challenging environment because of the vast updates and new features. In the last year, GWS has released around 300 new features. Becoming a sophisticated GWS user, the Jooble team is highly engaged in testing and implementing the latest solutions. 

One of the recent most favorite features became the “Appointment Scheduling.” This solution allows you to create your personal booking page that automatically syncs with your Calendar, so your partners and clients can quickly book a meeting with you. In Jooble, this tool dramatically enhances employees’ ability to plan their workdays and minimizes the time spent scheduling meetings with colleagues. The team has eliminated the time-consuming back-and-forth coordination required in the past by simply sharing a link to their appointment schedule via messenger apps.

Results: Integrating GWS products has a positive global impact on the company’s operations. The unified ecosystem of Google Workspace empowers Jooble employees; the teams have obtained the following:

1. A unified ecosystem of all apps that work in sync
2. Quick calendar synchronization
3. Effortless meeting scheduling
4. Efficient document sharing
5. Productive work days planning
6. Convenient administration and management
7. Automation of various processes
8. Excellent documentation and support documents
9. Regular updates and new features releases
10. Advanced level of security and protection of GWS apps

So the integration of GWS has brought significant positive changes to Jooble. The company has experienced improved collaboration and security, streamlined workflows, and increased productivity through the unified ecosystem offered by these solutions.

Cloudfresh Role: During Jooble’s transition to Google Workspace, the company received invaluable assistance from Cloudfresh GWS specialists, who provided the migration services. Cloudfresh guided Jooble through each step of the migration, providing a clear plan that ensured a seamless and unobtrusive transition for all the employees. 

Their expert consultations and prompt responses to the company’s system administrators’ questions played a crucial role in the success of Jooble’s migration. Additionally, Cloudfresh offered flexible service packages, tailoring their offerings to our specific needs.

The companies continued their cooperation. The Cloudfresh team is always on board to cover all the company requests, while Jooble’s IT experts continue enhancing their expertise and proficiency in GWS solutions.