How Swizy Reduced Tool Spend by 20% with Google Workspace

💬 When growing teams struggled to stay in sync, Swizy found a way forward. In a collaboration with us they bring everything into one simple, connected space.

With Cloudfresh’s support, the team switched to Google Workspace and made it part of how they work every day, in every team.

The Challenge: Slow Collaboration and Limited Scalability

As Swizy expanded across France, from Lognes and Hœnheim to regional hubs. Their teams needed a more connected way to work. Their existing tools, while functional, didn’t support the level of coordination and visibility they were aiming for.

Document sharing wasn’t centralized. Communication across offices took extra steps. Onboarding processes varied. And managing access and data across multiple platforms became increasingly time-consuming.

To keep up with their growth, the company set out to build a unified, secure digital workspace that could support collaboration, wherever their teams were.

The Solution: Secure and Optimized Digital Workspace

Swizy turned to Google Workspace, and Cloudfresh helped them make the leap without missing a step. The complete migration from their previous tools was done quickly and with zero disruption.

A Setup Built For The Teams

From the first conversations, Cloudfresh took a hands-on approach, diving into the client’s structure, roles, and day-to-day workflows.

We offered tailored consulting to align Google Workspace with how their teams actually operate, ensuring the setup would support smooth collaboration, secure access, and future growth.

As a result, Cloudfresh provided a foundation that’s easy to manage, flexible across departments, and ready to scale as the company evolves.

Unified Platform, Familiar Tools

Together with Cloudfresh Workspace experts, Swizy brought Gmail, Drive, Docs, Sheets, Slides, Meet, and Chat into daily use across all locations. In such a way, our partner received the following advantages:

• Everyone had access to the same tools and the same information
• Teams could collaborate on documents in real time remotely
• Meetings could be scheduled and run with ease, whether across the office or across the country
• Files were stored and shared in Drive, with clear ownership, access, and version control

All of this was supported by a careful account migration process, ensuring no disruption to the client’s day-to-day operations and a clean handoff from old systems. The result was a single, secure ecosystem, with fewer apps, less noise, and more consistency.

Easier, Faster Onboarding

Cloudfresh helped Swizy improve their onboarding by implementing shared templates for common documents and workflows, ensuring consistency across teams and locations. New employees no longer waste time figuring out processes or creating resources from scratch.

By introducing simplified access management, IT and HR teams reduced delays in granting permissions, so newcomers get immediate access to the tools and data they need.

Preconfigured workspaces tailored to specific roles helped employees hit the ground running, minimizing downtime and accelerating productivity from day one.

Simple, Secure Admin Controls

With Cloudfresh by their side, Swizy’s admin team gained visibility and peace of mind through:

• A unified dashboard to manage accounts and permissions
• Simple, organization-wide enforcement of best practices (such as 2-Step Verification, data sharing controls, and secure access management)
• Easier updates to group access as teams evolve

Results Swizy Achieved with Google Workspace and Cloudfresh Support

By migrating to Google Workspace, the company gave every team the tools to move faster, stay aligned, and cut down on busywork. Here’s what changed:

How Gemini Supports Day-to-Day Work

Swizy’s teams began exploring Gemini, Google Workspace’s built-in AI assistant, shortly after launch, and they quickly found value in simple, everyday tasks.

Gmail

Instead of starting emails from scratch, team members now use Gemini in Gmail to create quick, polished drafts, which is especially helpful for internal updates or client communication that used to take longer to write.

Docs

In Docs, Gemini helps clean up meeting notes and internal documentation, making it easier for everyone to get the key points without having to reread long threads.

Sheets

In Sheets, it supports team leads at the company by summarizing feedback, preparing weekly reports, and organizing raw data, saving time and reducing back-and-forth.

These small changes have added up to a noticeable difference: less manual work, faster turnaround, and fewer blockers in the day-to-day flow.

Partnering with Cloudfresh

Cloudfresh began with an in-depth analysis of how Swizy’s teams worked and what they needed day to day. The account migration was planned with care to avoid any disruption to daily work, and everything moved over at a steady pace. Even after everything was up and running, the support didn’t stop. Whenever questions came up or small changes were needed, the team knew they had someone to reach out to.

What’s Next

Our client is keeping a close eye on new features in Google Workspace, and we at Cloudfresh help them stay informed on the latest developments. They are especially interested in those that further support hybrid collaboration and reduce manual work. Their goal is simple: stay lean, stay connected, and keep making work feel easier for their teams.

And as those needs evolve, professional Google Workspace services from Cloudfresh will be right there with them, supporting their evolution with expertise and care.

How Cloudfresh helps you get more out of Google Workspace

Cloudfresh works with teams to turn Google Workspace into a setup that truly fits how they work. From strategy and onboarding to automation and ongoing support, we help you shape a workspace that saves time, increases visibility, and scales with your business.

As a Global Google Cloud Premier Partner, we are supporting companies in aligning Google Workspace with real business goals—not just tools, but meaningful workflows.

Whether you’re just getting started or ready to fine-tune your setup, we’ll help you get the most value out of every feature.

If you’re thinking it might be time for a simpler, more connected way of working, we’re here to help you make it happen, together.