Case Study: Laba Group

How Laba Group Manages 700+ Employees Using Asana

About the Company

Laba Group is an international EdTech company that has expanded to eight countries during its nine-year history. The company’s portfolio includes five educational brands: Laba (a business school), Skvot (a school of popular culture), robot_dreams (an IT growth platform), Vocabulaba (an English school for professionals), and elvtr (an online school in the USA and UK).

The company’s mission is to improve lives through modern, systematic education. The team has launched over 1,000 innovative courses and educated more than 154,000 students worldwide. Their ambitious goal is to become a unicorn in the online education market. With a global team of 700+ employees working toward this vision, they needed a robust project management solution. Asana has been their chosen platform for the past six years, helping them synchronize teams and maintain efficient project control.

Challenges

Initially, Laba Group managed processes manually without a centralized task scheduling system. This led to team confusion, departmental silos, and time wasted on routine operations.

As the company scaled, they needed both better operational coordination and clear task distribution. It became evident they required a unified platform to connect all these aspects.

Solution

Six years ago, Laba Group chose Asana—a decision that proved highly successful. The platform’s intuitive interface allowed for quick team adoption. Asana became their central hub for tasks, enabling employees to track others’ work while maintaining clear visibility of their own priorities.

Today, Laba Group uses Asana across all departments, from HR and marketing to IT. The platform streamlines personal projects, team coordination, and progress tracking, while seamlessly integrating with tools like Jira, Coda, and Google Drive.

Key features of Asana used by Laba Group teams:

• Portfolio: Portfolios in Asana have become a key management tool for multi-market projects. This feature allows teams to combine data from separate markets in one place—whether for preparing case studies or analyzing market performance. Teams can get a complete picture and make strategic decisions based on current data.
• Automation: Automation in Asana streamlines teamwork by reducing manual data entry. The creative team uses templates that automatically generate 10-15 subtasks when creating new tasks. Tasks are automatically tagged and directed to appropriate boards. This approach minimizes errors and saves time, letting employees focus on strategic rather than routine work.
• Workload management: The Workload function monitors each employee’s or team’s workload in real time. It clearly shows task completion times and builds a comprehensive picture of employee capacity. Team leaders receive detailed workload dashboards, enabling effective weekly, monthly, or quarterly planning. This helps prevent both employee overload and underutilization.

Employees can also create personal tasks or projects in Asana to manage their individual work. This allows everyone to organize their workflow efficiently, keeping all details in one digital space that’s accessible anytime, anywhere.

Results

The implementation of Asana has delivered impressive results. Over 700 employees use the system daily, making it the cornerstone of work organization. The company’s policy is clear: if a task isn’t in Asana, it doesn’t exist.

Enhanced team collaboration stands out as one of the greatest benefits. Each project now follows a clear structure, leading to seamless departmental cooperation. The transparent processes allow everyone to track task progress easily.

By reducing manual work through automation, employees can now dedicate their time to strategic initiatives rather than routine tasks.

Building on their use of Asana’s dashboards for monitoring key metrics, Laba Group enhanced their data analysis capabilities by integrating the platform with Power BI. This integration enables the company to combine Asana data with broader business metrics, allowing for more comprehensive analysis.

The implementation of Asana has brought remarkable transparency to Laba Group’s task management and workload distribution. The platform makes it simple for both employees and managers to track task assignments and progress across individuals and teams.

Cloudfresh Role

Laba Group’s collaboration with Cloudfresh has been crucial in optimizing their Asana workflow. As an official Asana partner, Cloudfresh helped Laba Group maximize the platform’s potential by recommending the most cost-effective licensing option for their needs.

Initially, Laba Group operated with a small number of Enterprise licenses. As their needs grew, Cloudfresh guided them toward the more suitable Advanced plan. This transition enabled the company to scale their platform access while maintaining cost efficiency.

Through Cloudfresh’s partnership, Asana becomes both a practical and strategic asset. If you want to enhance your workflows and maximize Asana’s value, consider partnering with Cloudfresh. Our team offers expert guidance and continuous support throughout your journey.