{"id":3316,"date":"2020-11-10T17:46:48","date_gmt":"2020-11-10T14:46:48","guid":{"rendered":"https:\/\/cloudfresh.com\/ua\/?p=3316"},"modified":"2026-04-27T15:41:35","modified_gmt":"2026-04-27T12:41:35","slug":"google-workspace-upgrades-that-will-increase-work-efficiency-and-data-security-2","status":"publish","type":"post","link":"https:\/\/cloudfresh.com\/gc\/cloud-blog\/google-workspace-upgrades-that-will-increase-work-efficiency-and-data-security\/","title":{"rendered":"Google Workspace. Upgrades that will increase work efficiency and data security"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Recently, we informed you that <\/span><a href=\"https:\/\/cloudfresh.com\/gc\/cloud-blog\/google-workspace-the-rebirth-of-g-suite\/\"><span style=\"font-weight: 400;\">Google had rebranded G Suite<\/span><\/a><span style=\"font-weight: 400;\">, not only having changed its style, but also having extended the functional. There have appeared a lot of useful and convenient options, which will decrease the time spent on manual actions and enhance team-work efficiency. Today we\u2019ll tell you about the main novelties, having previously divided them by the product. Let\u2019s rock!<\/span><\/p>\n<p><b>FOR ADMINISTRATORS<\/b><\/p>\n<p><span style=\"text-decoration: underline;\"><b>Data protection insights<\/b><\/span><span style=\"font-weight: 400;\">: now you\u2019ll get reports about your data that contain the detailed information for such criteria, as:\u00a0<\/span><\/p>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">the number of files containing sensitive information;\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">the number of such files with sensitive information that have been shared outside the domain;\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">types of sensitive information (numbers of credits cards, IDs or ITNs).<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p style=\"text-align: center;\"><img decoding=\"async\" class=\"alignnone wp-image-3318 size-full\" src=\"https:\/\/cloudfresh.com\/wp-content\/uploads\/2020\/11\/DLP_Impact_Report_Example.png\" alt=\"\" width=\"640\" height=\"594\" srcset=\"https:\/\/cloudfresh.com\/wp-content\/uploads\/2020\/11\/DLP_Impact_Report_Example.png 640w, https:\/\/cloudfresh.com\/wp-content\/uploads\/2020\/11\/DLP_Impact_Report_Example-300x278.png 300w, https:\/\/cloudfresh.com\/wp-content\/uploads\/2020\/11\/DLP_Impact_Report_Example-600x557.png 600w\" sizes=\"(max-width: 640px) 100vw, 640px\" \/><\/p>\n<p><span style=\"text-decoration: underline;\"><b>Audit logs for Meet and Chat<\/b><\/span><span style=\"font-weight: 400;\">:\u00a0<\/span><\/p>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"text-decoration: underline;\"><span style=\"font-weight: 400;\">Meet<\/span><\/span><span style=\"font-weight: 400;\">: reports about the abusive actions taking place during the call;<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\"><span style=\"text-decoration: underline;\">Chat<\/span>: potentially suspicious behaviour identification aimed at data loss prevention.<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><span style=\"text-decoration: underline;\"><b>Files changing prevention<\/b><\/span><span style=\"font-weight: 400;\">: now you can create and remove content restrictions by means of Drive API. With CloudRestriction API you can prevent file\u2019s content, name and comments changes, using the file\u2019s \u201clock\u201d function. This way you can:<\/span><\/p>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">block documents classifying them as <\/span><b>\u201cofficial\u201d and \u201cfinal\u201d version<\/b><span style=\"font-weight: 400;\">;<\/span><\/li>\n<li style=\"font-weight: 400;\"><b>\u201cfreeze\u201d files\u2019 changes process<\/b><span style=\"font-weight: 400;\"> for the time of audits and reviews;<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">prevent changes of the files that are involved in <\/span><b>workflow, automation or business process<\/b><span style=\"font-weight: 400;\">.\u00a0<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><span style=\"text-decoration: underline;\"><b>Bettered malware protection<\/b><\/span><span style=\"font-weight: 400;\">: now you can set the additional measures of malicious software protection. Downloading the potentially suspicious file, users will get the request for sending it to the maliciousness checking in Google Advanced Protection. In case it\u2019s being sent, Google Safe Browsing scans the file and warns the user if the result of the checkup is positive.<\/span><\/p>\n<p style=\"text-align: center;\"><img decoding=\"async\" class=\"alignnone wp-image-3319 size-full\" src=\"https:\/\/cloudfresh.com\/wp-content\/uploads\/2020\/11\/Vownload_Deep_Scanning_For_APP.png\" alt=\"\" width=\"636\" height=\"90\" srcset=\"https:\/\/cloudfresh.com\/wp-content\/uploads\/2020\/11\/Vownload_Deep_Scanning_For_APP.png 636w, https:\/\/cloudfresh.com\/wp-content\/uploads\/2020\/11\/Vownload_Deep_Scanning_For_APP-300x42.png 300w, https:\/\/cloudfresh.com\/wp-content\/uploads\/2020\/11\/Vownload_Deep_Scanning_For_APP-600x85.png 600w\" sizes=\"(max-width: 636px) 100vw, 636px\" \/><\/p>\n<p><b>MEET<\/b><span style=\"font-weight: 400;\">\u00a0<\/span><\/p>\n<p><span style=\"text-decoration: underline;\"><b>Background set up<\/b><\/span><span style=\"font-weight: 400;\">: now you can manage your background at the time of the video call.<\/span><\/p>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"text-decoration: underline;\"><span style=\"font-weight: 400;\">Background blur<\/span><\/span><span style=\"font-weight: 400;\">: you have two functions of blur available &#8211; \u201cSlight blur\u201d and \u201cBlur\u201d;<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p style=\"text-align: center;\"><img decoding=\"async\" class=\"alignnone wp-image-3320 size-full\" src=\"https:\/\/cloudfresh.com\/wp-content\/uploads\/2020\/11\/Change_Background_Button.png\" alt=\"\" width=\"508\" height=\"249\" srcset=\"https:\/\/cloudfresh.com\/wp-content\/uploads\/2020\/11\/Change_Background_Button.png 508w, https:\/\/cloudfresh.com\/wp-content\/uploads\/2020\/11\/Change_Background_Button-300x147.png 300w\" sizes=\"(max-width: 508px) 100vw, 508px\" \/><\/p>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\"><span style=\"text-decoration: underline;\">Background change<\/span>: you can set every picture\u00a0 you want as your background.<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p style=\"text-align: center;\"><img decoding=\"async\" class=\"alignnone wp-image-3323 \" src=\"https:\/\/cloudfresh.com\/wp-content\/uploads\/2020\/11\/Replace_Background_Meet-1024x571.png\" alt=\"\" width=\"638\" height=\"356\" srcset=\"https:\/\/cloudfresh.com\/wp-content\/uploads\/2020\/11\/Replace_Background_Meet-1024x571.png 1024w, https:\/\/cloudfresh.com\/wp-content\/uploads\/2020\/11\/Replace_Background_Meet-300x167.png 300w, https:\/\/cloudfresh.com\/wp-content\/uploads\/2020\/11\/Replace_Background_Meet-768x428.png 768w, https:\/\/cloudfresh.com\/wp-content\/uploads\/2020\/11\/Replace_Background_Meet-600x335.png 600w, https:\/\/cloudfresh.com\/wp-content\/uploads\/2020\/11\/Replace_Background_Meet.png 1920w\" sizes=\"(max-width: 638px) 100vw, 638px\" \/><\/p>\n<p><span style=\"text-decoration: underline;\"><b>Video call accept knocks<\/b><\/span><span style=\"font-weight: 400;\">:\u00a0 now you can accept users while having a massive video call, a webinar for example. It can be performed either for every single user, or for all people who want at once &#8211; \u201cAdmit all\u201d or \u201cDeny all\u201d.<\/span><\/p>\n<p style=\"text-align: center;\"><img decoding=\"async\" class=\"alignnone wp-image-3324 size-full\" src=\"https:\/\/cloudfresh.com\/wp-content\/uploads\/2020\/11\/Knocking_Meet.png\" alt=\"\" width=\"639\" height=\"398\" srcset=\"https:\/\/cloudfresh.com\/wp-content\/uploads\/2020\/11\/Knocking_Meet.png 639w, https:\/\/cloudfresh.com\/wp-content\/uploads\/2020\/11\/Knocking_Meet-300x187.png 300w, https:\/\/cloudfresh.com\/wp-content\/uploads\/2020\/11\/Knocking_Meet-600x374.png 600w\" sizes=\"(max-width: 639px) 100vw, 639px\" \/><\/p>\n<p><span style=\"text-decoration: underline;\"><b>Adding users that have been once denied malicious to the non-grata list<\/b><\/span><span style=\"font-weight: 400;\">: now users that you have already been denied and marked as disruptive <\/span><b>will not be able to join<\/b><span style=\"font-weight: 400;\"> your video call (Meet) or room (Chat).<\/span><\/p>\n<p><b>GMAIL<\/b><span style=\"font-weight: 400;\">\u00a0<\/span><\/p>\n<p><span style=\"text-decoration: underline;\"><b>Away status displaying<\/b><\/span><span style=\"font-weight: 400;\">: now you can set your status as \u201cDo not disturb\u201d or \u201cAway\u201d to let the senders know that you\u2019re out of the office. You can also choose the \u201cAutomatic\u201d setting that will display your status based on your activity by means of built-in AI.<\/span><\/p>\n<p style=\"text-align: center;\"><img decoding=\"async\" class=\"alignnone wp-image-3325 size-full\" src=\"https:\/\/cloudfresh.com\/wp-content\/uploads\/2020\/11\/Set_As_Away_Web.png\" alt=\"\" width=\"640\" height=\"400\" srcset=\"https:\/\/cloudfresh.com\/wp-content\/uploads\/2020\/11\/Set_As_Away_Web.png 640w, https:\/\/cloudfresh.com\/wp-content\/uploads\/2020\/11\/Set_As_Away_Web-300x188.png 300w, https:\/\/cloudfresh.com\/wp-content\/uploads\/2020\/11\/Set_As_Away_Web-600x375.png 600w\" sizes=\"(max-width: 640px) 100vw, 640px\" \/><\/p>\n<p><b>DRIVE<\/b><\/p>\n<p><span style=\"text-decoration: underline;\"><b>Access granting in Gmail page<\/b><\/span><span style=\"font-weight: 400;\">: now you can choose this or that access type: Editor, Commenter or Viewer<\/span><span style=\"font-weight: 400;\">\u00a0in the access granting request for Docs, Sheets or Slides just <\/span><b>on Gmail page<\/b><span style=\"font-weight: 400;\">.\u00a0<\/span><\/p>\n<p style=\"text-align: center;\"><img decoding=\"async\" class=\"alignnone wp-image-3327 size-full\" src=\"https:\/\/cloudfresh.com\/wp-content\/uploads\/2020\/11\/Access_Gmail.gif\" alt=\"\" width=\"640\" height=\"440\" \/><\/p>\n<p><span style=\"text-decoration: underline;\"><b>Microsoft Platform files editing mode<\/b><\/span><span style=\"font-weight: 400;\">: now opening such a file from email you\u2019ll be sent <\/span><b>directly to the Docs, Sheets or Slides<\/b><span style=\"font-weight: 400;\"> without using any extensions as it previously was.\u00a0<\/span><\/p>\n<p style=\"text-align: center;\"><img decoding=\"async\" class=\"alignnone wp-image-3326 size-full\" src=\"https:\/\/cloudfresh.com\/wp-content\/uploads\/2020\/11\/Office_Mode.gif\" alt=\"\" width=\"640\" height=\"425\" \/><\/p>\n<p><span style=\"font-weight: 400;\">These are not the only upgrades, prepared by Google &#8211; much more advanced and useful functional is still awaiting for us. Stay with Cloudfresh and remain informed of every novelty!<\/span><\/p>","protected":false},"excerpt":{"rendered":"<p>Recently, we informed you that Google had rebranded G Suite, not only having changed its style, but also having extended the functional. There have appeared a lot of useful and convenient options, which will decrease the time spent on manual actions and enhance team-work efficiency. Today we\u2019ll tell you about the main novelties, having previously [&hellip;]<\/p>\n","protected":false},"author":18,"featured_media":3317,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"content-type":"","footnotes":""},"categories":[3,98],"tags":[],"class_list":["post-3316","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-cloud-blog","category-google-workspace"],"_links":{"self":[{"href":"https:\/\/cloudfresh.com\/gc\/wp-json\/wp\/v2\/posts\/3316","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/cloudfresh.com\/gc\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/cloudfresh.com\/gc\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/cloudfresh.com\/gc\/wp-json\/wp\/v2\/users\/18"}],"replies":[{"embeddable":true,"href":"https:\/\/cloudfresh.com\/gc\/wp-json\/wp\/v2\/comments?post=3316"}],"version-history":[{"count":0,"href":"https:\/\/cloudfresh.com\/gc\/wp-json\/wp\/v2\/posts\/3316\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/cloudfresh.com\/gc\/wp-json\/wp\/v2\/media\/3317"}],"wp:attachment":[{"href":"https:\/\/cloudfresh.com\/gc\/wp-json\/wp\/v2\/media?parent=3316"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/cloudfresh.com\/gc\/wp-json\/wp\/v2\/categories?post=3316"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/cloudfresh.com\/gc\/wp-json\/wp\/v2\/tags?post=3316"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}