Cloud Blog – What’s New for Google Workspace (ex. G Suite) Administrators in Q1 2018

What’s New for Google Workspace (ex. G Suite) Administrators in Q1 2018

Google Workspace Security Center (ex., G Suite)

Security Analytics and Best Practices from Google

What’s new: Google wants to make it easier for you to manage your organization’s data security. A big part of this is ensuring you and your administrators can get a bird’s eye view of your security – and, more importantly, you can act on up-to-date information.

In January, Google introduced the Security Center for Google Workspace (ex. G Suite), a tool that brings together security analytics and recommendations from Google to give you the power to protect your organization, data, and users.

With the Security Center, you can:

1. See all security metrics in one place. View important security metrics such as spam volume, email authentication, disk sharing, and suspicious device activity in one dashboard.

2. Stay ahead of potential threats. Administrators can now conduct security analytics and express threats. For example, your team can see which users have been targeted by phishing attacks.

3. Reducing risk by adopting safety recommendations. Security Status analyzes existing security and makes personalized recommendations to ensure the best protection for users and their data. These guidelines cover the storage of your data, file shares, and suggestions for setting up mobility and communications.


New Google Calendar web interface

What’s new: In October 2017, Google announced a new user interface (UI) for Google Calendar on the web. The developers changed the service’s color scheme and introduced support for adaptive design, thanks to which the interface elements adapt to the size of the browser window. Google has automatically upgraded all users whose domains have the automatic (default) deployment option.

Google Calendars has features that make it easier to use the product. Prompts are now freely formatted and can include links to relevant topics in tables, documents, and presentations. You get access to all the information you need for a productive meeting in one place.

As of February 28, 2018, all Google Workspace (ex., G Suite) users have been fully migrated to the new interface.


Search in a folder in Google Drive

What’s new: You can now search for content in a specific folder in Google Drive. Hover over the drop-down list in the search bar and select the desired folder from the Location menu, or right-click on the folder and search it.


Delegating Additional Privileges for Gmail Users

What’s New: Managing the security and efficiency of email flow is critical to the success of any organization, but it can be a huge task for a Google Workspace (ex. G Suite) administrator.

To make this easier, Google is introducing three new Gmail privileges that Google Workspace (ex. G Suite) super admins can grant to other users without having to grant them super admin status: Search Email History, Access Admin Quarantine, and Access to special quarantines.


The new navigation menu for the admin console

What’s new: Google has launched a new navigation menu that will make it easier to view, find and manage information, and settings in the admin console. This change has a number of benefits, including:


More logical menu options

Google grouped menu items based on user feedback and created a logical layered menu. This makes the menu shorter and more precise, which helps you quickly find the things you need.


A quick search for what you need

You can move your mouse cursor and click on it to expand the menu and go to the item you need.


An optimized menu removes unnecessary items for delegated administrators.

Delegated admins will only have access to menus allowed to them by the super admin.


Manage Android Devices Without Google Apps Device Policy

What’s New: Last year, Google launched Basic Mobile Management for iOS devices, even if employees aren’t enrolled in MDM. Now Google has made the same feature for Android.

Google Workspace (ex., G Suite) administrators can now maintain basic security measures on Android devices that employees bring to work without requiring them to install the Google Apps Device Policy app on their devices.

To do this, administrators simply have to select “Basic” under Device Management > Settings > Mobile Device Management > Enable Mobile Device Management in the Admin Console.

When Basic Mobile Management is enabled, administrators can:

  • Keep your device safe by turning on the screen lock of your device.
  • Wipe corporate data when a device is lost.


Hangout Chat

What’s new: Another application has become available for all users of Google Workspace (ex., G Suite) – Hangouts Chat! Hangouts Chat makes it easy and practical to communicate within a team so that team members can make faster decisions.

Also, with group chats, powerful search features, and intelligent bots that connect workflows and speed up tasks (even with third-party apps), you can work on all projects from one place, such as when opening a new store or launching an advertising campaign. Chat has deep integration with other Google Workspace (ex., G Suite) apps such as Google Drive, Calendar, and Hangouts Meet, as well as built-in security to meet Google’s storage requirements.

With Hangouts chat, you can:

  • Easy to work with other Google Workspace (ex., G Suite) apps. Upload anything from Google Drive, use the Google Docs, Google Sheets, and Google Slides apps, join online meetings with Hangouts Meet, or use the powerful Google search to find room members, past conversations, and shared files.
  • Use artificial intelligence to speed up workflows. When your teams collaborate on chat, you can speed up things like booking conference rooms, searching for files, and more with the help of artificial intelligence.
    Collaborate with colleagues around the world. The chat currently supports 28 languages ​​; any conversation can contain up to 8,000 participants. Chat is available for Windows and macOS desktops and iOS and Android, so you can efficiently work on the go.
  • Be calm about safety. Chat is built on Google security technology and offers a secure, enterprise-grade solution. With built-in Vault support, administrators can archive, store, search, and export chat-related data.
  • Use third-party chat applications for practical teamwork.

The chat is equipped with 25 bots to speed up workflows from finance and human resources to CRM, project management, and more. Some bots integrate directly with other Google Workspace (ex., G Suite) applications, such as:

  • A @Google Drive bot notifies you when a file is shared with you, when comments are made, or when people have requested access to your documents.
  • An @Meet bot that integrates directly with Calendar to schedule meetings for you.

Hangouts Chat is Google’s answer to the famous #slack service and is available to all users of Google Workspace (ex., G Suite). Test Google Workspace (ex., G Suite) in Ukraine for free by contacting us.

Cloudfresh provides presentations, free testing, implementation, configuration, deployment, and training on the services of Google Workspace (ex., G Suite) in Ukraine.

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