Cloud Blog – Four signs of wasting time and how Google Workspace (ex. G Suite) helps to avoid it – insights from Cloudfresh

Four signs of wasting time and how Google Workspace (ex. G Suite) helps to avoid it – insights from Cloudfresh

Many of us waste time at work, whether on purpose (reading Superman’s story) or by accident.

Google Workspace (ex. G Suite) can help you do the job faster. Here are four tell-tale signs that we waste time on unnecessary things and tips on avoiding these time wasters.


  1. You spend more time emailing employees than you do the actual work.


The average Gmail user spends roughly 13 hours weekly emailing — almost two full days! Luckily, Cloudfresh can help you improve email response times by unlocking the secrets behind smart replies in Google Workspace (ex. G Suite). Smart Reply uses machine learning to generate fast, natural responses for you.


  1. Formatting Google Workspace (ex. G Suite) Slides.


Is the image centered? Use the font “Times New Roman” or “Calibri?” Formatting the presentation takes too much of our time and kills what is important – the exchange of ideas. But you can save time polishing your presentations using Data Analysis, which uses machine learning. Data Analysis generates design suggestions for your presentation, so you don’t have to worry about cropping, resizing, or reformatting. You can also use “Advanced Search” to easily explore your Documents. The service will recommend related topics to help you learn more or suggest photos and other materials you can add to your document. See how to use “Data Analysis” and “Advanced Search” in the latest episode of the Google Workspace (ex. G Suite) Show (English). 


  1. You can’t find the file that was definitely saved to Google Drive.


Where is this annoying file? According to the McKinsey report, employees spend about two hours daily searching for and gathering information. It’s very, very time-consuming.

Save time searching for files in Google Drive with Drive’s Quick Access, which uses machine intelligence to predict and suggest the files you need or might need. Natural Language Processing (NLP) also allows you to search for how you communicate. Let’s say you’re trying to find an important file from 2016. Just search for “tables I created in 2018” and voilà! 

Another way to avoid losing files is to use Google Team Drives, a central location in Drive that stores shared files. In team drives, all team members can access files (or manage individual access permissions), so you don’t have to worry about keeping track of a file after someone leaves or granting access to every new document every time.


  1. Again and again, you encounter formulas in a Google Workspace (ex. G Suite) spreadsheet.


According to Google internal data, less than 30 percent of enterprise users feel comfortable using formulas in Google Workspace (ex. G Suite) spreadsheets. “=SUM(A1, B1)” or “=SUM(1, 2)”. It is a trivial step, but more complex calculations can be complicated for users of Google Workspace (ex. G Suite) and Google Sheets.

You can quickly memorize formulas and perform time-consuming analysis with the “Data Analysis” feature in Google Workspace (ex. G Suite) Spreadsheets, which uses machine learning to process your numbers.

Enter a question (in words, not formulas) in Data Analysis to instantly learn more about your data. From now on, you can use the same powerful technology to create charts for you in Google Sheets. Instead of manually creating charts, ask Data Analysis to do it for you by typing a query. 


Stop wasting time on complex tasks and free up time to focus on the essential, strategic work. Please send a request to learn more about other Google Workspace (ex. G Suite) apps in Ukraine, their pricing, pricing plans, and time-saving apps.


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